Application for material and technical support. Instructions for filling out applications for material, technical and economic support of the educational process and structural units

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1 Page 1 of 14 APPROVED Director of GBOU SPO Ph.D. T.V.Silkina 2014 INSTRUCTIONS for filling out applications for material in GBOU SPO DEVELOPERS: Deputy Director for Education Quality Management L.V. Avchukhova Head of the Supply Sector of the Department of Logistics and Economic Support E.A. Sboychakova

2 Page 2 of General provisions This instruction defines the procedure for registration, movement and control of the execution of applications for material educational process and structural divisions in GBOU SPO The college has defined the following types applications for material and technical and economic support: 1.1 Applications for the material and technical support of the educational process in classrooms and laboratories: application for the purchase of educational equipment and materials (Appendix 1, 2) application for the receipt of educational equipment and materials from the warehouse (Appendix 3) Register of applications for teachers (Appendix 4) inventories(Appendix 7) 1.3 Applications for the provision of computer and office equipment, consumables and software: an application for the purchase of computer and office equipment, spare parts, Supplies and software(Appendix 8) application for receipt (installation, relocation) of computer and organizational equipment (Appendix 9) application for maintenance of computer and office equipment (Appendix 10) 2. Terms: 2.1 Logistics of the educational process in classrooms and laboratories includes: Educational and medical equipment, furniture, models, devices, phantoms and consumables, medicines, reagents, laboratory glassware, dental materials necessary for the implementation of the educational process in academic disciplines and professional modules. 2.2 Material and structural divisions include: Inventory stationery, printing products, protective equipment, furniture, tools, electrical goods, electrical equipment, Construction Materials, special clothing, sanitary products.

3 Page 3 of 14 detergents, disinfectants, household inventory. 2.3 Computer and organizational equipment, consumables and software includes: Computer and organizational equipment monitors, laptops, system units, printers, projectors, copiers, etc. Consumables and software cartridges, discs, components, refilling cartridges, setting up and repairing office equipment, etc. 3. Applications for the logistics of the educational process in classrooms and laboratories: 3.1 The procedure for filling out an application for the purchase of educational equipment and materials. 1. The head of the classroom or laboratory draws up an application for the material and technical support of the discipline, professional module for a new calendar year in the form of a list indicating the name (description, characteristics), quantity and estimated cost, amount, in the form (Appendix 1). The deadline for filing an application by the head of the office is June 1. 2. The application is considered at a meeting of the UMO, signed by the chairman of the UMO and submitted to the Deputy Director for Academic Affairs / Deputy Director for Practical Training for the preparation of a consolidated application (Appendix 2). Deadline for filing a consolidated application is July 1. Copies of applications remain with the heads of classrooms and laboratories. 3. The consolidated application is approved by the director of the college. 4. The consolidated application approved by the director is submitted to the head of the supply sector, no later than July 10 of the current year, for the preparation of a general application. The head of the supply sector sends a general application approved by the director to the chief accountant no later than October 1 of the current year. Based on the general application, an estimate of expenses for the new calendar year is formed. 5. The production manager concludes contracts with suppliers for the purchase of goods on the basis of a consolidated application approved by the director. Materials are kept in stock. 6. If there is a need to purchase material or training equipment outside the plan, the issue is resolved individually with the Deputy Director for Academic Affairs / Deputy Director for Practical Training. 3.2 The procedure for filling out an application for obtaining educational equipment and consumables from the warehouse. 1. The head of the study room or laboratory, in order to receive materials and educational equipment from the warehouse according to the schedule of the educational process, fills out an application addressed to the director in the form (Appendix 3) and submits it to the deputy director for educational work / deputy director for practical training for approval.

4 Page 4 out of 14 Quantity and list of declared materials and educational equipment should not exceed that stated in the annual application. 2. The head of the classroom or laboratory submits, agreed with the deputy director for academic work / deputy director for practical training, an application to the head of production for approval by the director. 3. The production manager, approved by the director, registers the application in the journal (Appendix 4) and issues the materials from the warehouse. The issuance of materials from the warehouse is carried out in accordance with the established procedure with the execution of relevant documents. 3.3 Control of the movement of applications and the quality of their execution 1. After the release of materials from the warehouse, the production manager makes a note in the registration log of applications, and also keeps a record of unfulfilled positions of applications (Appendix 4). 2. The production manager analyzes the quality of the execution of applications. Reports information at meetings with the Deputy Director for Practical Training. 3.4 Responsibility 1. The head of the classroom or laboratory is responsible for the untimely writing of the annual application and its content (for compliance with the schedule of the educational process and the standard for equipping the student's workplace). 2. The production manager is responsible for the untimely purchase of materials and training equipment according to the submitted applications. 4. Applications for material and structural subdivisions: 4.1 Procedure for filling out an application for the acquisition of material and economic stocks 1. Heads of structural subdivisions submit applications approved by the director for the acquisition of the required annual volume of material and economic stocks to the head of the supply sector. By July 1 of the current year in the form of a list with the name, description, brief description, quantity and estimated price in the form (Appendix 5). The volume of material and economic reserves must be justified. Copies of applications remain with the heads of structural units. 2. The head of the supply sector forms a general application. Sends the general application approved by the director to the chief accountant, no later than October 1 of the current year. On the basis of these documents, a procurement plan, cost estimates are formed, and further contracts are concluded with suppliers for the purchase in the prescribed manner in accordance with the law.

5 Page 5 of The procedure for filling out an application for receiving material and economic stocks from the warehouse 1. To obtain material stocks from the warehouse, as necessary, an application is made in the name of the director in the form (Appendix 6), agreed with the head of the department, head of the supply sector. The number and list of declared material and economic reserves should not exceed those specified in the annual application. 2. The head of the supply sector, approved by the director, registers the application in the application registration log (Appendix 7). Accumulates applications and transfers to the storekeeper for the issuance of inventories from the warehouse. Issuance from the warehouse is carried out in accordance with the established procedure with the execution of the relevant documents. 4.3 Control of the movement of applications and the quality of their execution 1. The head of the supply sector, after the issuance of material reserves, makes a note in the register of applications for material reserves, and also keeps a record of unfulfilled positions of applications. 2. The head of the supply sector regularly monitors the timeliness of the issuance of inventories from the warehouse. 3. The head of the supply sector quarterly submits to the deputy director for agricultural activities a report on the fulfillment and non-fulfillment of applications for analysis and awareness of consumers. 4.4 Responsibility 1. The head of the structural unit is responsible for the untimely writing of the annual application and its content. 2. The head of the supply sector is responsible for the late execution of the contract with suppliers. 3. The storekeeper is responsible for the untimely issuance of material and economic stocks from the warehouse according to the completed application. 5. Applications for the provision of computer and office equipment, consumables and software: 5.1 The procedure for filling out an application for the purchase of computer and office equipment, spare parts, consumables and software. 1. Applications for the required annual volume of computer and office equipment are provided by the heads of departments before July 1 of the current year in the form of a list with the name, quantity and estimated price in the form (Appendix 8). The volume must be justified. Applications approved by the director are submitted to the head of the information technical department for a general application. 2. The head of the information and technical department sends a generalized application to the chief accountant no later than July 1 of the current year. Copies of applications remain with the applicant. On the

6 Page On the basis of these documents, cost estimates are formed, and further contracts are concluded with suppliers for the purchase in the prescribed manner in accordance with the law. 5.2 Procedure for filing an application for receipt (installation, relocation) of computer and organizational equipment. 1. To obtain computer and office equipment, as necessary, the head of the department draws up an application addressed to the director in the form (Appendix 9). The quantity and list of applications for receipt should not exceed those specified in the annual application for acquisition. 2. Applications indicating the director are received by the accounting department for issuing a consignment note and transferring computer and office equipment to the applicant. Registration of computer and organizational equipment is carried out by the accounting department in the prescribed manner. 5.3 The procedure for filling out an application for maintenance of computer and organizational equipment. Applications for the maintenance of computer and organizational equipment can be made in two ways: - filling out an application addressed to the director if it is necessary to install, move equipment, complex repairs, replacements, etc. forces external organizations(Appendix 9). - entry in the log of applications for maintenance, use, configuration, installation, replacement, simple repairs by the department employees (Appendix 10) 5.4 Control of the movement of applications and the quality of their execution , analyzes the timeliness, quality of execution, reasons for non-fulfillment of applications for the awareness of internal consumers. 5.5 Responsibility 1. The head of the information and technical department is responsible for the late execution of the contract with suppliers and the complete set of documents. 2. Responsibility for untimely issuance of a completed application lies with the head of the information and technical department.

7 Page 7 of Registration, storage and distribution Registration, storage and distribution of these Instructions is carried out in the manner described in the procedure QMS P "Documentation Management" 7. The procedure for making changes The procedure for making changes to these Regulations is described in paragraph 3.3 of the QMS-P "Documentation Management". 8. Applications application for the purchase of educational equipment and materials (Appendix 1.2) application for the receipt of educational equipment and materials from the warehouse (Appendix 3) register of teachers' applications (Appendix 4) application for the purchase of material and economic supplies (Appendix 5) application for receipt of material and economic stocks from the warehouse (Appendix 6) register of applications for inventories (Appendix 7) application for the purchase of computer and organizational equipment, spare parts, consumables and software (Appendix 8) application for installation, relocation of computer and organizational equipment (Appendix 9) form of the Register of requests for maintenance of computer and office equipment (Appendix 10) Deputy Director for Education Quality Management L.V. Avchukhova Head of the supply sector of the department of material and technical and economic support E.A. Sboychakova 2014 Agreed by: Legal Counsel Full name Signature 2014 Agreed: Representative of the quality management Full name Signature 2014

8 Page Page 8 of 14 Appendix 1 office APPLICATION for the purchase of educational equipment and materials Study room, laboratory, study room building (base name of the medical institution) Head of the study room, laboratory, study room Academic discipline, professional module Deadline for submitting an application until June 01 of the current year p / p Name of goods (services) Quantity Orientation. Cost, rub. Amount, rub. Note The application was made by the head. cabinet (full name) 20 (signature)

9 Page Page 9 of 14 S U D N A Y A Y A Y A K A Appendix 2 To the Director of GBOU SPO Ph.D. T.V. Silkina 20 for the purchase of educational equipment and materials to ensure the educational process in classrooms, laboratories, study rooms for 20 years. p/p The deadline for submitting the application is July 1 of the current year. Name of goods Quantity Orient. Amount Note (services) cost rub. rub. Deputy director for academic work/practical training: 20 (full name) (signature) Application accepted: (position) (full name) 20 (signature)

10 Page 10 of 14 Appendix 3 To the Director of GBOU SPO Ph.D. T. V. Silkina office APPLICATION for receiving educational equipment and materials from the warehouse Please issue from the warehouse to ensure the educational process of the discipline in the specialty Name Quantity Note Date Head of the office

11 Page Page 11 of 14 JOURNAL of registration of applications of teachers Appendix 4 p / p Date Contents of the application Applicant Report on the execution Signature of the head. production Annex 5 Director of GBOU SPO Ph.D. T.V. Silkina 20 y. Subdivision Name Deadline for submitting the application until July 1 of the current year. p / p Name of goods (services) Quantity Orientation. Cost, rub. Amount RUB Note The application was made by the head of the department in 20 (full name) signature The application was accepted in 20 (position) (full name) signature

12 Page 12 of 14 Appendix 6 To the Director of GBOU SPO Ph.D. T. V. Silkina APPLICATION for obtaining material and economic stocks from the warehouse I ask you to issue from the warehouse the following material stocks necessary to ensure the work process in the unit, study room p / n Name Need quantity Note Recipient building, room. 20 y. Head of division 20 y. supply sector 20

13 Page Page 13 of 14 Appendix 7 REGISTRATION LOG OF APPLICATIONS FOR INVENTORIES Date Content Full name Mark Note p / n of the applicant's application Appendix 8 Director of GBOU SPO Ph.D. T.V. Silkina in 2020. PAYMENT FOR THE PURCHASE OF COMPUTER AND OFFICE EQUIPMENT, SPARE PARTS, CONSUMABLES AND SOFTWARE FOR THE 20TH. Name of the department The deadline for submitting the application is July 1 of the current year. Note p / n Name of goods Quantity Orient. Cost, rub. Amount RUB The application was made by the head of the department in 20 (full name) signature The application was accepted in 20 (position) (full name) signature

14 Page Page 14 of 14 APPENDIX 9 To the Director of GBOU SPO Ph.D. T.V. Silkina 20 for the installation, movement of computer and organizational equipment. for 20 years. I ask you to allow the installation / movement of the name of the equipment, inventory for the organization of the workplace. and / or in connection with. etc. moving monitor inv. number, system block inv. number, etc.) in connection with .. The application was made by the head of the department in 20 (full name) signature maintenance of computer and organizational equipment by employees of the information and technical department. Date Content of the office work Full name of the applicant Date of completion Full name of the performer Mark of completion / signature of the applicant

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Receipt of material resources is carried out through the appropriate supply body of the fleet. The nomenclature of the electromechanical warhead includes technical, emergency equipment, as well as fuel and lubricants.

Each ship of the 1st and 2nd ranks opens its own personal account in the accounting department of the contenting body, on which the movement of material resources is monitored. The receipt of materiel by ships of ranks 3 and 4 is provided through the personal account of the coastal base of the formation, which organizes the receipt, storage and distribution of materiel on the connection.

Thus, the provision of technical and rescue equipment of the ship is carried out through a personal account in the accounting department of the technical department, diving equipment and means of rescue - through the accounting department of the emergency search and rescue operations department (UPASR) and fuel and lubricants through the fuel management service of the rear.

The issuance of material resources is carried out on the basis of submitted applications-requirements. Applications-requirements are drawn up on special forms and in them, in addition to the name of material assets, the item number, category of property and quantity are indicated.

The item number makes it easier to find the desired property in warehouses, since the same name of the property, according to insignificant signs (material, dimensions), may have different item numbers.

The amount of property assigned to each ship, depending on the rank, purpose, displacement, technical condition and the nature of the tasks performed is determined by specially developed standards for the supply of ships.

The application-requirement is drawn up in 3 copies, signed by the ship's commander, agreed with the flagship EMC specialist and submitted for consideration to the head of the technical department.

The application-requirement approved by the head is sent to the warehouse of the contenting body and accepted for execution.

According to the application, orders are issued for the relevant property, on the basis of which the representatives of the ship directly carry out its receipt at the warehouse. The outfit is issued in five copies, two of which, upon receipt, are handed over to the personnel. One copy of the order is stored on the ship to account for the received property, the second, after signing by the ship's commander, is returned to the contenting authority to confirm the receipt of the property.

Receipt of fuel and lubricants is carried out on the basis of check requirements. Check requirements are strict reporting forms, each of them has its own individual number. This document is under special control and is stored in the safe of the BC-5 commander in the form of a special book of check requirements. After the issuance of the demand, a spine remains in the book, which indicates to whom and when it was issued.

The receipt requirement consists of two parts - one certified part remains with the recipient, the second part is returned to the fuel service through the supplier. The transfer of fuel and lubricants from ship to ship is also carried out according to check requirements.

Unit commanders are required to ensure the storage of material resources, proper spending and accounting. An annual report on technical and emergency equipment is submitted to the contenting authority, on the basis of which reconciliation is carried out. For the fuel service, in addition to the annual, monthly reports on the movement of fuel and lubricants are submitted on the 25th day of each month.

The reports indicate the property and materiel available, taking into account those received during the specified period, as well as the property and materiel that were transferred to other personal accounts (other ships and units) or were debited from the personal account.

The rules for the transfer and write-off of material assets are regulated by the governing documents and reflect the following procedure.

For the smooth functioning of production, well-established logistics (MTO) is necessary, which is carried out at enterprises through the logistics authorities.

The objectives of the logistics of production:

Timely provision of enterprise units with the necessary types of resources of the required quantity and quality;

Improving the use of resources, increasing labor productivity, capital productivity, reducing the duration of production cycles for manufacturing products, ensuring the rhythm of processes, reducing the turnover of working capital, full use of secondary resources, increasing the efficiency of investments;

Analysis of the organizational and technical level of production and the quality of products manufactured by the supplier's competitors and preparation of proposals for increasing the competitiveness of the supplied material resources or changing the supplier of a particular type of resource. For the sake of improving the quality of "entrance" enterprises should be afraid of changing non-competitive resource suppliers.

To achieve these goals, employees of the supply authorities must study and take into account the supply and demand for all material resources consumed by the enterprise, the level and change in prices for them and for the services of intermediary organizations, choose the most economical form of commodity circulation, optimize stocks, reduce transportation and procurement and storage costs.

Planning that includes:

study of external and internal environment enterprises and the market of individual goods;

forecasting and determining the need for all types of material resources, planning optimal economic relations;

optimization of production stocks;

planning the need for materials and setting their limit for the release of shops;

operational supply planning.

An organization that includes:

collection of information about consumed products, participation in fairs, sales exhibitions, auctions;

analysis of all sources of satisfaction of the need for material resources in order to choose the most optimal one;

agreement with suppliers business contracts for the supply of products;

obtaining and organizing the delivery of real resources;

organization of storage facilities, which is part of the supply authorities;

providing workshops, sites, jobs with the necessary material resources.

Control and coordination of work, which include:

control over the fulfillment of contractual obligations of suppliers, their compliance with the terms of delivery of products;

control over the expenditure of material resources in production;

input control over the quality and completeness of incoming material resources;

inventory control;

making claims to suppliers and transport organizations;

analysis of the effectiveness of the supply service, development of measures to coordinate supply activities and increase its efficiency.

Logistics planning production includes a set of works on the analysis of the specific consumption of material resources for the reporting period, the use of technological equipment and equipment, the forecasting and rationing of certain types of resources for the planned period, the development of material balances by types of resources, sources of income and the above areas of use. The above planning work is very labor intensive. They are carried out by economists and planners with the participation of other specialists. Managers do not take part in the development of plans, their task is to check compliance with the principles of planning, the composition of planning documents, and their quality.

Under market conditions, enterprises have the right to choose a supplier, and hence the right to purchase more efficient material resources. This forces the supply staff of the enterprise to carefully study the quality characteristics of products manufactured by various suppliers.

The criteria for choosing a supplier can be the reliability of delivery, the ability to choose the method of delivery, the time to complete the order, the possibility of granting a loan, the level of service. The significance ratio of individual criteria may change over time.

The organizational structure, nature and methods of work of supply services at enterprises are distinguished by their originality. In small enterprises that consume small amounts of material resources in a limited range, supply functions are assigned to small groups or individual employees of the economic department of the enterprise. On most medium and large enterprises this function is performed by special logistics departments (OMTS), which are subordinate to the deputy head of the production enterprise. Since the quality of the work of the department largely determines the quality of the production process, it must be staffed with highly qualified specialists. In addition, many issues addressed by the department are complex in nature, require knowledge in the field of marketing, logistics, engineering, technology, economics, regulation, forecasting, organization of production and inter-production relations.

OMTS are built on a functional or material basis. In the first case, each supply function (planning, procurement, storage, release of materials) is performed by a separate group of workers. When building supply bodies on a material basis, certain groups of workers perform all supply functions according to specific type materials.

A characteristic type of supply service structure is mixed (Fig. 1),

Rice. 1. Organizational structure of the MTS department (mixed type)

. when commodity departments, groups, bureaus are specialized in the supply of specific types of raw materials, materials, equipment. However, along with commodity, the supply department includes functional divisions: planning, dispatching.

The mixed type of structure of the supply department is the most rational method of structure, which helps to increase the responsibility of workers, improve the MTO of production.

The planning bureau (group) performs the functions of analyzing the environment and market research, determining the need for material resources, developing a plan for providing the enterprise and its divisions with material and technical resources (included in the business plan of the enterprise), optimizing market behavior for the most profitable provision, formation of a regulatory framework, development of supply plans and analysis of their implementation, control over the fulfillment of contractual obligations by suppliers.

A commodity bureau (group) performs a set of planning and operational functions to ensure the production of specific types of material resources: planning, accounting, importation, storage and release of material into production, i.e. regulates the work of material warehouses.

The dispatching bureau (group) performs operational regulation and control over the implementation of the plan for supplying the enterprise and workshops with raw materials and materials, eliminates problems that arise during the supply of production,

controls and regulates the supply of materials to the enterprise.

Departments (bureaus, groups) of external cooperation provide production with semi-finished products (blanks, parts, assemblies). They can also be built on a functional or commercial basis.

To carry out technical re-equipment and reconstruction of production, the enterprise creates equipment departments, which are usually included in capital construction.

For large enterprises consisting of a number of branches, the most acceptable type of structure, the peculiarity of which is that the divisions have their own supply services with the functions of planning and operational regulation of the supply of production shops and sections with material resources, as well as monitoring their execution (Fig. 2).

Rice. 2. Scheme of the organizational structure of the supply service.

The formation of the regulatory framework, the forecasting and development of MTS plans, the establishment of economic relations and the coordination of the supply services included in the enterprise are concentrated on the basis of the enterprise supply service. The interaction of departments of the supply service of the enterprise is carried out on the basis of functional relationships, and not administrative subordination.

One of the links in the organization of the MTS is the warehousing, the main task of which is to receive and store materials, prepare them for production consumption, and directly supply workshops with the necessary material resources. Warehouses depending on connection with production process subdivided into material, production, marketing.

Accepted materials are stored in warehouses by item groups, grades, sizes. Racks are numbered with indexes of materials.

The delivery of materials and the operation of warehouses are organized on the basis of operational procurement plans.

Logistics support (MTO) includes an analysis of the enterprise's needs for resources, their search, purchase and preparation for use in production activities.

Functional basis and main tasks

The MTO functionality is divided into four subgroups: commercial, marketing, technological and administrative.

A commercial. Purchase or lease of material and technical resources necessary for production activities.
Marketing. Selection of suppliers and conclusion of contracts with them.
Technological. Delivery or transportation of resources, as well as their storage.
Administrative. Accounting and control of the resource base.

Planning

Logistics plays one of the key roles in long term planning firm's activities. The MTO nomenclature allows a pre-required amount of resources for the production of the planned output. The process of its compilation includes several stages:

analysis of the cost and quality of resources from different suppliers;
calculation of costs for the delivery of resources;
calculation of the required resources in accordance with the release plans finished products;
preparation of a procurement plan.

When operating the MTO system of the enterprise, the following methods are used:

Normative. It is based on a direct correlation between the scale of production of an enterprise and its need for resources, which is determined by the cost rate.
Statistical. It is based on planning coefficients for future consumption compared to the past and a reduction in the rate of expenditure for the next period.
Predictive. It involves the analysis of expenditures on resource consumption for a certain period of time in the past and their dynamics.

3.2 Management of material and technical supply in divisions (subsidiaries) of a construction holding

To describe the main management systems for the production, economic and financial and economic activities of a construction holding, we use functional models. The functional model consists of functions and resources, it is abstracted from the organizational structure of the holding and ensures the implementation of the considered functions. In this study, a resource is understood to mean any object used in the activities of an organization or being its product (tangible assets, work, information, orders, documents, etc.). The essence of the function, in our opinion, is the consumption of some resources and the creation of others. Accordingly, each function considers input and output resources. Each function in the study is presented as a functional model, and in turn, the functional model is considered as single function.

General function management systems for material and technical supply and equipment of the divisions of the construction holding - providing the activities of the structural divisions (subsidiaries) of the holding with the necessary material resources. (See Fig. 3.1). As input information function is used financial plan construction and installation and repair work, orders for similar work from third-party organizations, design estimates, information on the implementation of the current construction plan installation work, information on the state of the market of materials and components. Ultimately, the function provides information and primary documents for the write-off of goods material assets(Inventory and Materials Center), for the performance of construction and installation works and for the operation of the holding.

Rice. 3.1 - Management system for material and technical supply and a complete set of structural divisions (subsidiaries) of a construction holding

Rice. 3.2 - Application company management system in a construction holding

The developed general function of the logistics and equipment management system includes: application company; formation of one-time applications; purchase; forwarding; production; consumption of material assets in the process of functioning of the structural unit.

The application company ensures the formation of a program (plan) of construction and installation works, applications for material and technical resources, plans own production, transportation plans and the use of machines and mechanisms, as well as the operational adjustment of these plans and applications. As input information, this function uses a financing plan for the construction and repair of facilities, orders for construction and repairs from third-party organizations, design estimates, information on the implementation of the current plan for construction and installation works, information on the state of the market for raw materials, materials and components.

At the output, the function ensures the formation of planned requests and additions to them, as well as plans for construction and installation works, transportation and use of construction equipment, technological vehicles, production of building materials (See Fig. 3.2).

This control function in a construction holding includes the following functions:

1. Maintain up-to-date price information. Monitoring the state of the market and maintaining a database of current prices for materials and components. This function is performed by employees of the production and economic department of the holding company. Sources of information on current prices are not regulated by law. In reality, information is collected from various sources, in particular, accounting prices for available material values are provided by material accounting.

Data on supplier proposals is provided by the Procurement and Acquisition Department and the customer departments themselves, who also receive price information from potential suppliers.

2. Quantitative-operational planning. As input, this function uses a financing plan for the construction and repair of facilities, orders for construction and repairs from third-party organizations, design estimates, information on the implementation of the current construction and installation work plan, current prices for materials and components. For the formation of planned resource requirements, normative construction documentation and the holding's own consumption rates are used.

As a result, the function ensures the creation and prompt adjustment of the construction and installation work plan and the formation of planned needs for purchased building materials and building materials of own production, needs for transportation and the use of construction equipment (Fig. 3.3).

Rice. 3.3 - Quantitative and operational planning of activities in a construction holding

This function can be performed by the production and economic departments of construction (repair, installation) divisions (subsidiaries) and the production and economic department of the holding company. In part, in our opinion, duplication of functions is possible here, which can be eliminated by concentrating the functions of operational planning in the holding's management apparatus. This centralization fits well with our proposed scheme. integrated automation. However, it is possible that the introduction of an integrated automation system will be carried out under conditions of partial decentralization of the function of quantitative and operational planning. This is especially true for specific types of installation work (gas, plumbing, ventilation, electrical installation, etc.). Quantitative-operational planning is performed using Excel spreadsheets.

3. Production planning. At the entrance - the need for materials and components of our own production. At the output - the need for raw materials, as well as the need for equipment, spare parts and operating materials, manufacturing program for each manufacturing unit. This function is performed by the production and economic departments of production units (subsidiaries).

The results of our study showed that production planning in many construction organizations is carried out using isolated outdated workstations, or without the use of automation tools at all. Output information in any case is issued on paper.

4. Planning of transportation and use of construction machines and mechanisms. At the entrance - the need for transportation and the operation of machines and mechanisms; at the output - the need for new construction and road equipment, spare parts and operating materials, a plan for the use of technical equipment, construction machines and mechanisms.

The function is performed by units operating construction equipment and technological transport. Here, it is expedient to centralize the functions of managing mechanization means. The Department of Mechanization and Motor Transport of the holding concentrates the functions of repair, operation, dispatching, transportation planning and the use of mechanization, as well as the construction equipment itself, driver-mechanic and repair and maintenance personnel.

However, it seems to us that when the system is introduced, part of the functions for managing technological vehicles should remain in the linear divisions (subsidiaries).

Planning of transportation and use of construction machines and mechanisms is carried out using spreadsheets, a text editor, or without the use of automation tools. Output information is issued on paper.

5. Production planning construction works . At the input, this function has a construction and installation work plan created when performing the function of quantitative and operational planning. At the output - determination of the need for building materials, equipment, tools, operational materials, materials and components for temporary structures, concretization of the installation work plan. This function must be assigned to the heads of sections and chief engineers of structural divisions (subsidiaries).

Planning of construction works is carried out using spreadsheets, a text editor, or without the use of automation tools. Output information is issued on paper.

6. Preparation of planned requisitions for the purchase of inventory items. Issuance of planned requests is made on the basis of generated needs. The performance of this function is distributed among the departments of the holding company in accordance with the nomenclature and purpose of material assets as follows:

1) building materials and other materials, as well as components for construction and overhaul, raw materials and components for the production of building materials are transferred to the production management of the holding company;

2) means of transport, mechanization, production equipment, equipment and tools for repairs, spare parts and operating materials and fuels and lubricants for them - the department of the chief mechanic;

3) electrical equipment and cable products for technological purposes, energy carriers - the department of the chief power engineer;

4) welding equipment for construction and overhaul, spare parts and operating materials for it - the department of the chief welder;

5) overalls and means of protection - department of labor protection and safety;

6) computers and complex office equipment - department of programming and Maintenance PC;

7) simple office equipment and stationery, furniture, household items - administrative and economic department.

In addition to the centralized formation of planned requests for the purchase of inventory items, which are then processed centrally by the logistics and procurement department of the holding, it is possible to generate planned requests and their subsequent processing in the structural divisions (subsidiaries) of the holding.

Drawing up planned requests for the purchase of material assets is carried out using spreadsheets, or without the use of automation tools. Output information is issued on paper and in electronic form.

Note that due to changes in planning, there may be a change in the need for material resources, and this will entail a change in planned requests. To take into account these changes, additional applications must be made or applications formed earlier must be changed. The formation and processing of amended and additional planned requests is carried out in the usual manner, with the exception of deadlines.

Let's take a closer look functional scheme for the formation of one-time applications.

As input, this function uses random and unaccounted for factors in the functioning of structural units (subsidiaries). At the output, the function ensures the formation of coordinated one-time unscheduled requests for the purchase of inventory items. This feature includes:

- the functioning of a structural unit (subsidiary organization) under the influence of random and unaccounted for factors in the process of functioning, a need arises;

- the preparation of the application is carried out in an arbitrary form by the supply department of the relevant division (subsidiary organization) or another structural unit of the division authorized for this and signed by the head.

Rice. 3.4 - The scheme for the formation of one-time applications in a construction holding

- approval of the application. A single application is approved by the Procurement Director, who can involve specialists and heads of departments, departments and services of the holding for approval.

Purchase. As input information, this function uses planned requests, changes and additions to them, one-time requests, as well as information about the state of the market for materials, equipment and components (See Fig. 3.5).

Rice. 3.5 - Management system for the purchase of inventory items in a construction holding

At the output, the function provides the material values shipped by the supplier for specific details, as well as the formed accounting prices of the shipped values. This feature may include the following:

1) reaching a preliminary agreement on delivery. This function uses planned requests, changes and additions to them, one-time requests, as well as information about the state of the market for materials, equipment and components as input information. At the output, the function provides a decision on the purchase of a certain range of products from a certain supplier.

This function should be performed centrally by the previously mentioned logistics and procurement department of the holding company, although production units (subsidiaries) as well as supplier organizations should also participate in the pre-contractual process.

2) conclusion of an agreement with a supplier, formation of specifications for the agreement. As input, the function uses preliminary delivery agreements and planned requisitions. As a feature, it should be noted that the specifications are formed with a breakdown by delivery time and with an indication of the cost items for which these material assets will be written off, although formally and very approximately. The contract is formed by employees of the logistics and procurement department of the holding company: the text - by the offsetting group, and the specification - by the corresponding nomenclature group.

A holding company appears as a buyer in the contract, where the contract is sent for signing.

3) formation of applications for shipment. On the basis of planned applications and specifications for contracts, applications for shipment are formed and transferred to suppliers, indicating the assortment, terms and shipping details. Applications for shipment are formed by the corresponding nomenclature supply management group of the holding company in any form and transferred to the supplier in a predetermined way.

4) shipment control. The function is to receive notification of the completion of the shipment request. Shipment information must contain the date of shipment, the range and quantity of material assets, the type and number vehicle, shipping details. It is carried out by an employee of the corresponding nomenclature group of the logistics and procurement department of the holding company.

5) payment planning. The specialists of the holding company determine the terms, amounts and means of payment, form proposals to the supplier to change the terms of payment. In the performance of this function, the following are involved: the department of logistics and equipment (the group of mutual settlements and the corresponding nomenclature group) and the accounting department of the holding company.

6) agreeing to change the means of payment. It is carried out by an employee of the corresponding nomenclature group of the logistics and control department of the holding company. As a rule, entails changes in selling prices.

7) payment.

8) receipt of documents for shipment. The shipping documents specify selling prices, so they are redone when agreeing to change the means of payment. The receipt of primary documents is provided by an employee of the relevant nomenclature group of the logistics and control department of the holding company.

9) formation of accounting prices. Accounting prices are calculated by the material accounting department according to the primary documents transferred from the logistics and procurement department of the holding company in accordance with the accepted accounting policy. The calculation is made manually, the results are entered into the system "Accounting for inventories".

Forwarding goods and materials(Figure 3.6). The function ensures the promotion of values along the supply chain of the holding company. In this work, the supply chain is understood as the totality of all actions performed on material values, as a result of which they get from the supplier to the consumer units, as well as all intermediate states of material values in this process.

At the input, the “forwarding” function receives inventory items shipped by the supplier or the holding’s own production unit (subsidiary) planned requests generated by the “compilation of planned requests for the purchase of inventory items” function, and weekly-daily requests generated by the “consumption” function. inventory assets” in the process of functioning of the structural unit (subsidiary organization) of the holding.

At the output, the function ensures the availability of material values in structural divisions - subsidiaries (construction, transport, production, repair, etc.) and orders for the redistribution of material values. This feature includes the following:

1) acceptance of material assets to the base. The base in this study is a specialized structural unit that performs the functions of processing cargo by order of the holding company and provides the necessary information on the presence and movement of material assets. The base may or may not be part of the holding company structure.

At the input - material values in transit, at the exit - material values stored at the base and information on the receipt of material values (date of receipt, assortment and quantity of values, type and number of the vehicle, sender).

Information is transferred from the materially responsible person on the basis to the employee of the corresponding nomenclature group for the management of logistics and control of the holding company in an arbitrary form in an arbitrary way.

Rice. 3.6 - Inventory forwarding management system in a construction holding

2) shipment of material assets from the base. At the input - material assets at the base and an order for the shipment of material assets from the base (shipment period, type of transport, recipient, assortment and quantity of valuables), at the exit - shipped material assets on the way and information about the shipment (date of shipment, assortment and number of items , type and number of the vehicle, shipping details)

In existing practice, the following types of orders for the shipment of inventory items from the base are used:

- invoice-order. It is formed using the "Accounting for Inventory Assets" system by an employee of the corresponding nomenclature group of the logistics and equipment management of the holding company. Contains prices and item numbers of inventory items. The data about the object is entered arbitrarily. It has a limited validity period, it is used as an invoice form for vacation. The use of an order-waybill is limited by the availability of information about the shipped material assets in the system "Accounting for inventory items" This circumstance, in our opinion, given that the specified system is not a network one, and information about the arrival is entered at another workstation, is serious restriction of the use of the Order-consignment note.

- order. It is formed in any form by an employee of the corresponding nomenclature group of the logistics and control department of the holding company. Does not contain prices and item numbers of inventory items. Data about the object is not always indicated, the validity period of the order is most often not explicitly limited, it is used as a universal remedy in a wide variety of cases.

- wagon loading plan. The form is regulated. In the general case, it is formed jointly by several nomenclature groups of the logistics and control department. Does not contain prices, item numbers of inventory items and data about the object. Contains the terms and information about the shipped inventory items in the context of wagons and the shipping details of the recipients. Validity is limited.

- winter road plan, navigation plan. This type of documentation is used in construction holdings operating in the conditions of Siberia and the North (for example, in the Yugorskremstroygaz holding). Represents seasonal orders, which are formed with the participation of all nomenclature groups of the logistics management and control of the holding company.

All types of orders are signed by the Procurement Director and the Chief Accountant.

3) acceptance of material assets by a structural unit (subsidiary organization). At the input - material assets on the way, at the output - the presence of material assets in the structural unit (subsidiary) and information on the receipt of material assets (date of receipt, assortment and quantity of material assets, type and number of the vehicle, sender). Information is transferred from the financially responsible person of the structural unit to the employee of the relevant nomenclature group of the logistics and control management of the holding company in an arbitrary form in an arbitrary way.

4) operational management of the movement of material assets. This function consists in the formation of orders for the shipment of material assets, which are used when performing the function of shipment of material assets from the base. As input information, the function receives planned requests generated by the function "compilation of planned requests for the purchase of inventory items" and additions to them, weekly-daily requests generated by the function "consumption of inventory items" in the process of functioning of the structural unit (subsidiary organization) holding, information on the acceptance and dispatch of material assets, generated by the functions "acceptance of material assets to the base", "shipment of material assets from the base", "acceptance of material assets by a structural unit" and orders for the redistribution of material assets, formed by the function of operational management of the movement of material assets.

5) formation and transfer of primary documents. Structural subdivisions (subsidiaries) of the holding independently maintain the total accounting of inventory items. To form accounting prices in structural divisions (subsidiaries), the accounting department, at the end of the reporting month, forms source documents for inventory items received by divisions (subsidiaries) in this reporting month, which, after signing by the chief accountant and supply director of the holding company, are sent by mail to divisions where accounting prices are received and formed by divisions.

The following are noteworthy. As part of primary documentation are formed and transferred to the subdivisions of the invoice. The formation and transfer of primary documents is also carried out in the case when the invoice has already been issued during the shipment of inventory items, since in the general case, accounting prices may change when the procedure for settlements with suppliers is reconciled and by the amount of transportation and procurement costs.

5) auxiliary production. (See Fig. 3.7). This function ensures the processing of some inventory items (raw materials) into others (finished products). Auxiliary production includes the acceptance of raw materials, several stages of processing, storage of raw materials, intermediate products and finished products, input and output quality control, dispatch of finished products in accordance with planned requests, changes and additions to them, formed by the function "consumption of inventory items" in the process of functioning of the structural subdivision (subsidiary organization) of the holding, one-time applications generated by the "application approval" function.

6) Consumption of inventory items in the process of functioning of the structural subdivision (subsidiary organization) of the holding (See Fig. 3.8). The function ensures the acceptance, storage, consumption of material assets in the main activity (building materials, structures, finished products), the consumption of material assets for operation (fixed assets, spare parts, operating materials, etc.), the formation of weekly-daily requests and the shipment of redistributed unused material assets. This function uses material values in the structural unit, plans for construction and installation works, production, transportation, etc., generated by the "planning and application company" function, accounting prices of material assets generated by the "formation of accounting prices" function, and orders to send redistributed material values formed by the function "operational management of the movement of material assets".

This feature includes the following:

1) acceptance of material assets to the warehouse. The warehouse of a subdivision (subsidiary organization) accepts material assets delivered centrally, handed over to the warehouse by the forwarding agent of the subdivision or returned from the object (section, workshop). The latter mainly refers to tools and equipment returned as unnecessary;

2) acceptance of material assets by the freight forwarder. The freight forwarder receives valuables from the base or from the warehouse of the subdivision (subsidiary organization). Leases to the warehouse or directly to the object (site, workshop);

3) acceptance of material assets at the facility (workshop, site). Values delivered centrally or from a forwarding agent of a subdivision (subsidiary organization) are accepted to the object of material assets;

4) redistribution of material values. In the order of centralized redistribution of material assets from the warehouse of a subdivision or from an object (site, workshop) can be shipped to the details specified from the holding company;

5) return of equipment, tools to the warehouse. The head of the site, workshop, foreman, foreman can return the released equipment and tools to the warehouse;

6) construction and repair work. Production of works on capital construction and overhaul carried out according to the plan of construction and installation works. In the course of work, material and technical resources are consumed, and accounting prices are used to account for their consumption. At the output, weekly-daily applications for building materials are generated, information on the consumption of material and technical resources, including primary documents

7) operation of construction machines and mechanisms, equipment, which is carried out in accordance with the plans for production, transportation and use of mechanization.

Rice. 3.7 - Management system for the purchase of inventory items in a construction holding

During operation, material and technical resources are consumed, in the process of accounting for the consumption of which accounting prices are used. At the output, weekly-daily requests for material and technical resources, information on the consumption of resources, including primary documents, are generated.

The proposed scheme of the logistics and equipment management system assumes that all inventory items purchased in the reporting period are delivered to the relevant divisions (subsidiaries) of the holding and are used for their intended purpose. In reality, there are carry-overs of commodity values at the bases and in structural divisions. The existence of carry-over balances is due to the need for standard stocks for the stable operation of the MT&K system, the release of inventory items when plans change.

For effective inventory management, it is necessary to plan needs, purchases, production and forwarding taking into account stocks, as well as organize a developed function of redistributing stocks of inventory items in structural divisions (subsidiaries).

From all of the above, the following conclusions can be drawn:

1. Each function in the study is presented as a functional model, and in turn, the functional model is considered as a single function. The general function of the logistics and staffing management system for departments holding company allows you to track the provision of the activities of the structural divisions (subsidiaries) of the holding with material and technical resources, information on the state of the materials market, control the implementation of plans for construction, installation and repair work, as well as the financial plan of the holding.

2. The developed management system for logistics and equipment of structural divisions (subsidiaries) of a construction holding is presented as a set of interrelated components, such as: application company, formation of one-time applications, purchase, auxiliary production, forwarding and consumption of material assets, each of which, in turn, is presented as a separate management subsystem.

Rice. 3.8 - Construction and repair work management system

3. The implementation of the above developments allows you to clearly monitor and control the fundamental life processes of a construction holding