The act of determining the contingent of persons subject to medical examinations. Lists of employees for medical examination: sample

It is obligatory to draw up the above document, as well as conduct medical examinations of employees of employers. It also describes the main procedures that accompany the preparation of the contingent list.

What is this document?

The list of contingent is a local normative act of the enterprise. It contains a list of professions subject to periodic medical examinations. Those citizens whose professions are indicated in it must undergo preliminary (during employment) and periodic medical examinations.

What positions does it include?

In the lists of contingents (as well as in the list of names of persons subject to periodic medical examinations, compiled on its basis), the professions of workers are to be included:

  • affected, an indication of which is available in the List of factors (Appendix No. 1 to Order No. 302n), as well as harmful production factors identified as a result and in the course of;
  • performing the work provided for by the List of works, during the performance of which mandatory ones are carried out. It can be found in Appendix No. 2 to Order No. 302n.

Document Form

There is no statutory form for this document. But in clause 20 of Appendix No. 3 of Order No. 302n there are the following instructions for the form of the contingent list:

  • you must specify the title of the position according to staffing;
  • enter the name of the harmful production factor.

In addition, it is worth pointing out:

  • Name structural unit, workshops, etc.;
  • No. of points by order of the Ministry of Health and Social Development of the Russian Federation dated April 12, 2011 No. 302 n ”;
  • frequency of medical examinations.

The form, which indicates the contingent of employees subject to periodic medical examinations, is approved by the signature of the employer and the seal of the organization (if any).

From this moment, the employer has 10 days, during which he must send one copy to Rospotrebnadzor at the location of the company. To avoid misunderstandings, we advise you to keep a note that the list was sent to the Rospotrebnadzor authorities. For example, it can be an incoming document number and a stamp of the office.

Sample population of persons subject to periodic medical examinations

In this section, we have placed a sample document. You can read it in order to have an idea of ​​how to make a list correctly. You also have the opportunity to download a sample for free on our website.


Preliminary and periodic medical examinations are one of the major events aimed at saving the life and health of workers in the process labor activity. Their goal is to establish the suitability of a person for the work performed, or the conditions in which they will have to work, to carry out the prevention of occupational diseases in a timely manner and to prevent accidents. Attention! Responsibility for the organization of the event and financing mandatory medical examinations is borne by the employer, who, in case of failure to comply with the established procedure, may be held administratively liable.

We make a list of the contingent of persons subject to medical examinations

Most often this happens by issuing an order to send for medical examination with an indication of the period of its passage.

  • Each employee on the list receives a referral for inspection.
  • Each employee, within the period specified in the Order, submits to the employer the result of the medical examination and the final act on the results of the medical examination obtained in the medical facility.
    • An important stage is the preparation of the lists. Let us consider in more detail the actions of the employer in relation to the first step of the procedure, namely, how, in accordance with the requirements of Order No. 302n, a contingent of workers subject to periodic medical examinations is formed. In the list of the contingent, be sure to indicate:
  1. The name of the profession (position) of the employee listed in Appendix No. 2 to Order No. 302n.
  2. The name of the harmful production factor, in accordance with Appendix No. 1 to Order No. 302n.

Compiling a list of employees subject to periodic medical examinations

  1. It is recommended to first draw up a list of the contingent, and then by name, but many do the opposite.

    To facilitate the procedure, personnel officers often first form a surname list of all employees of the enterprise, and on its basis they compile a list of names of persons subject to periodic medical examinations.

  2. A list of all professions in the organization is compiled, focusing on Appendix No. 2 to Order No. 302n.
  3. For each profession, there are harmful factors and work, in accordance with Appendix No. 1 to the Order, in order to determine the list of professions subject to periodic medical examinations.

List of contingents subject to periodic medical examinations

The class of working conditions in this case does not matter. What does the form of the List of the contingent look like? Clause 20 of Appendix No. 3 of Order No. 302n contains only two mandatory requirements for the form of the Contingent List: the presence of the name of the profession (position) according to the staffing table and the presence of the name of a harmful production factor. We also propose to add to the Contingent List:

  1. “Name of production, workshop, site, etc.
    structural unit",
  2. "No. of items by order of the Ministry of Health and Social Development of the Russian Federation dated 12.04.11 No. 302 n",
  3. "Periodicity".

Since the presence of this information will significantly save your time when subsequent clearance directions to preliminary medical examinations, Name lists of persons subject to periodic medical examinations (examinations).

List of contingents subject to periodic medical examinations

Harmful factors can be established in accordance with paragraph 20 of the Order on the basis of:

  • results of attestation or special assessment of workplaces in terms of working conditions;
  • laboratory studies and tests obtained in the framework of control and supervision activities, production laboratory control;
  • operational, technological and other documentation for machines, mechanisms, equipment, raw materials and materials used by the employer in the implementation of production activities.

The unified form of the list of contingent of persons for medical examination is not established by law. We offer you a sample of the contingent of persons subject to periodic medical examinations.

Do I need to approve a contingent for medical examination every year?

What positions does it include? The lists of contingents (as well as the list of names of persons subject to periodic medical examinations, compiled on its basis) are subject to inclusion of the profession of workers: Form of the document There is no legally established form of this document. But in clause 20 of Appendix No. 3 of Order No. 302n there are the following instructions for the form of the contingent list:

  • it is necessary to indicate the name of the position according to the staffing table;
  • enter the name of the harmful production factor.

In addition, it is worth pointing out:

  • name of the structural unit, workshop, etc.

List of the contingent of persons subject to periodic medical examinations

An exhaustive algorithm for conducting a medical examination!

Attention

In addition to the mandatory information provided for by Order No. 302n, you can include other information (name of the unit, number of employees in the organization, number of employees employed in jobs with harmful working conditions). The appendix contains several forms of the list of the contingent of persons subject to preliminary and periodic medical examination.


The list of contingents is developed and approved once, before any changes in the organization (reorganization, commissioning of new jobs, improvement of working conditions). Name lists based on the contingent will be developed annually.

You can view an approximate list of contingents of workers subject to medical examinations, a sample form, here. Procedure The required papers must be provided in 3 copies. One copy must be submitted for registration to the supervisory authorities at the location of the company. The list must be sent within 10 days. The registered contingent for passing the medical examination will be kept in the specified department.
One copy remains with the organization, and the second is sent directly to institutions where employees will be required to go through doctors and receive conclusions. A sample of filling in the list of contingents subject to medical examinations Compiled papers are certified by the company's manager.
So, the contingent of workers subject to periodic medical examinations, the sample will look like this.

Info

The list of standard documents generated in the activities of state committees, ministries, departments and other institutions, organizations, enterprises, indicating the periods of storage ”(approved by the Main Archive of the USSR on August 15, 1988) (as amended on July 31, 2007)). FROM.


Burlakova Option 1 List of the contingent of persons subject to preliminary and periodic medical examination (examination) Ivanov « » 201_ Subdivision Profession/ position Harmful production factor Item No. by Order of the Ministry of Health and Social Development of the Russian Federation of 12.04.2011 No. 302n Ivanov "" 201_

Name lists are compiled and approved by the employer (his authorized representative) and no later than 2 months before the start date of the periodic examination agreed with the medical organization, they are sent by the employer to the specified medical organization. 24. Before conducting a periodic inspection, the employer (his authorized representative) is obliged to hand over to the person sent for a periodic examination, a referral for a periodic medical examination, drawn up in accordance with paragraph 8 of this Procedure. 25. The medical organization, within 10 days from the date of receipt of the list of names from the employer (but not later than 14 days before the start date of the periodic inspection agreed with the employer), on the basis of the specified list of names, draws up a calendar plan for conducting a periodic inspection (hereinafter - the calendar plan ).

We make a list of the contingent of persons subject to medical examinations

Download Who must undergo a medical examination In the Labor Code and the Order, you can also find a list of professions subject to periodic medical examinations. These are employees under the age of 21, as well as those who work:

  • in harmful and dangerous production;
  • at work at height;
  • in transport (drivers, machinists, etc.);
  • in the field of catering;
  • in educational and children's institutions;
  • in pharmaceutical, medical and sanitary facilities (spas, saunas and laundries);
  • in beauty salons that provide hairdressing and cosmetology services;
  • in the cleaning service;
  • in the field of water supply;
  • at livestock enterprises and poultry farms.

The list is open, and the employer, in agreement with subordinates, can organize regular medical examinations for any other professionals.

List of contingents subject to periodic medical examinations

Preliminary and periodic medical examinations are one of the most important measures aimed at preserving the life and health of employees in the course of their work. Their goal is to establish the suitability of a person for the work performed, or the conditions in which they will have to work, to carry out the prevention of occupational diseases in a timely manner and to prevent accidents. Attention! Responsibility for organizing and financing mandatory medical examinations lies with the employer, who, in case of failure to comply with the established procedure, may be held administratively liable.

Compiling a list of employees subject to periodic medical examinations

Important

The new List of Events and (or) the Price List shall come into force from the moment of their publication on the Contractor's website, unless another effective date is additionally determined upon publication. The cost of services for executed and paid, but not executed orders (except for canceled ones) is not subject to change. 7. CONFIDENTIAL INFORMATION, PERSONAL DATA AND INTELLECTUAL RIGHTS 7.1.

An integral part of the acceptance of the offer is the familiarization and consent of the Customer with the privacy policy and the consent to the processing of personal data, taking into account the requirements federal law dated July 27, 2006 No. 152 “On Personal Data”. 7.2.

List of contingents subject to periodic medical examinations

III. PROCEDURE FOR PERIODIC INSPECTIONS 15. The frequency of periodic inspections is determined by the types of harmful and (or) dangerous production factors affecting the employee, or the types of work performed. 16. Periodic inspections are carried out at least within the terms specified in the List of Factors and the List of Works. 17. Workers under the age of 21 are periodic inspections annually.
18. Extraordinary medical examinations (examinations) are carried out on the basis of medical recommendations specified in the final act, drawn up in accordance with paragraph 43 of this Procedure. 19.

Lists of contingents of persons subject to medical examinations

One copy of the final act is stored in the medical organization that conducted periodic examinations for 50 years. 46. ​​Center of occupational pathology of the subject Russian Federation summarizes and analyzes the results of periodic medical examinations of workers employed in jobs with harmful and (or) dangerous working conditions in the territory of this subject of the Russian Federation and no later than February 15 of the year following the reporting one, sends summarized information to the Federal Center for Occupational Pathology of the Ministry of Health and Social Development of Russia and to health management authority of the given subject of the Russian Federation. 47.

An exhaustive algorithm for conducting a medical examination!

The Center for Occupational Pathology, on the basis of a written request from a medical organization with which the employer has concluded an agreement for preliminary and (or) periodic examinations, transfers medical records of employees within 10 days from the date of receipt of the request from the specified medical organization. A copy of the contract for preliminary and (or) periodic inspections must be attached to the request. 36. A medical organization with which the employer has not renewed the contract for conducting preliminary and (or) periodic examinations of employees, at the written request of the employer, must transfer the medical records of employees according to the inventory to the medical organization with which the employer has currently entered into an appropriate contract.

III. procedure for periodic inspections

The information we collect includes the following: If you send us an e-mail message, you will automatically tell us your mailbox address, as well as other personal information included in the body of your message. If you call our technical support center, or leave a voice message, you agree to provide us with your name, contact phone number(s), address of your Email, as well as any other personal data that you agree to provide to our technical specialists, so that our technical specialists were able to respond to your request.

We make a list of the contingent for a medical examination

Harmful factors can be established in accordance with paragraph 20 of the Order on the basis of:

  • results of attestation or special assessment of workplaces in terms of working conditions;
  • laboratory studies and tests obtained in the framework of control and supervision activities, production laboratory control;
  • operational, technological and other documentation for machines, mechanisms, equipment, raw materials and materials used by the employer in the implementation of production activities.

The unified form of the list of contingent of persons for medical examination is not established by law. We offer you a sample of the contingent of persons subject to periodic medical examinations.
The list of the contingent, developed and approved by the employer, is sent to the territorial body federal executive body authorized to exercise federal state sanitary and epidemiological supervision at the actual location of the employer. 22. Name lists are compiled on the basis of the approved list of the contingent of employees subject to preliminary and periodic medical examination, which indicates: last name, first name, patronymic, profession (position) of the employee subject to periodic medical examination; the name of the harmful production factor or type of work; name of the structural unit of the employer (if any). 23.
From 01.01.2012 the procedure for coordinating contingents and name lists with the bodies of Rospotrebnadzor is not provided, while the employer is obliged, within 10 days from the date of approval of the list of contingents, to send it to the territorial body of the federal executive body authorized to carry out federal state sanitary and epidemiological supervision at the actual location of the employer. Thus, you can personally transfer the list of contingents to Rospotrebnadzor, while on your copy the representative of Rospotrebnadzor must mark that he received one copy, or send it by registered mail. In this case, the letter is sent with a notification, and the notification is kept by you as confirmation that you have fulfilled the requirements of Order No. 302n.

  1. It is recommended to first draw up a list of the contingent, and then by name, but many do the opposite. To facilitate the procedure, personnel officers often first form a surname list of all employees of the enterprise, and on its basis they compile a list of names of persons subject to periodic medical examinations.
  2. A list of all professions in the organization is compiled, focusing on Appendix No. 2 to Order No. 302n.
  3. For each profession, harmful factors and jobs are indicated, in accordance with Appendix No. 1 to the Order, in order to determine the list of professions subject to periodic medical examinations.

Many companies employ specialists who strictly pass a medical examination. Management contributes to the streamlining of this process and pays. But first, it concludes an agreement with a medical institution that has the necessary license. He and the local department of Rospotrebnadzor are provided with a list of contingents subject to periodic medical examinations.

Reconciliation of the necessary documents with Rospotrebnadzor

Before the medical examination, documents are drawn up, provided for by the standards of the Ministry of Health and Social Development of the Russian Federation, known as Order 302n. It spelled out the rules for conducting examinations of the body of workers whose positions and professions are included in the officially approved list of works that are harmful to health and life-threatening.

The enterprise forms a list of contingents of employees who are obliged to unconditionally undergo a medical examination after the same period of time. It consists of:

  • a list of professions, positions corresponding to the information in the approved staffing table;
  • the number provided for them;
  • names of types of work and circumstances related to harmful and dangerous. They are established (or confirmed) after the AWP.

In the document containing the contingent for medical examination, additional indicators of a recommended nature are also prescribed. They depend on the specifics of the company's activities and features technological process. For example, a separate column highlights the number of female employees holding certain positions, the frequency of inspection.

The document is approved by the head. The prepared list of the contingent by order 302n, the sample of which is arbitrary, is printed in three copies. They are in a ten-day period of time sent to territorial administration Rospotrebnadzor, located where the organization is located. It is better not to send papers by mail, but to deliver them personally. This will speed up the time for consideration of documents by officials of Rospotrebnadzor.

After the specialists approve and seal the list of contingents subject to periodic medical examinations, one completed sample of the document is submitted to the medical institution with which an agreement was previously signed for its conduct.

Name lists of workers

A prerequisite for conducting a medical examination is the company's sending to a medical institution a list of names of workers who will certainly undergo it. It is certainly considered by the head of the organization and approved by him.

The detailed register lists by name the contingent of workers subject to periodic medical examinations. The sample looks something like this:

The document contains information about employees occupying jobs according to a register containing a contingent of persons subject to periodic medical examinations. The sample (in the filled state) was sent some time ago to the local department of Rospotrebnadzor.

The list is provided to the medical institution no later than two months before the start of the first examination. The specific date is specified in the bilateral agreement.

Other Important Documents

Officials of the enterprise (labor protection specialists), who are responsible for organizing a medical examination and supervising its implementation, carry out the following work:

  1. Coordinate with the medical institution the calendar plan, according to which the examination of employees will be carried out. Doctors make it up after they receive a list of workers by name - a contingent of people for a medical examination. They have up to 10 days to do so. Two weeks before the first worker visits the doctors, the list is approved by the head physician and agreed with the counterparty.
  2. Familiarize employees with calendar plan not later than 10 days. before the start of the medical examination. Each employee puts his signature, confirming that he not only saw the document, but also realized its content.
  3. Directions are formed and handed over to each employee against signature.

Based on the results of the examination, the medical institution issues an appropriate conclusion to the employee. It prescribes whether or not contraindications to the work performed are identified. The conclusion is provided to the employer.

When the doctors consider the work performed by the employee to be contraindicated, he is transferred to another one. If a suitable position is not available in this company, the employee will have to be fired. The employer needs to involve qualified lawyers in order to carry out this procedure correctly, without unpleasant and costly consequences.

Sample contingent of workers subject to medical examination

The list of categories of workers is compiled in the company and approved by its head once. They are updated and re-formed only when certain significant changes occur, for example:

  • complete reorganization of the enterprise;
  • the introduction of new, different from the existing, places of work. Information about them is not yet listed;
  • a radical improvement in the circumstances of work, allowing professions that were previously under the influence of destructive factors to be removed from the register.

A list of names of contingents of workers subject to medical examinations, a sample of which is given above, is developed every year. If employees leave or there is an influx of new specialists, it is adjusted additionally.

The form of this document has not been developed and approved in full compliance with all formalities. There is no relevant legislation. It is only stipulated what information should be in it without fail.

Therefore, OT specialists are developing a sample for filling out the list of contingents subject to medical examinations on their own.

For example, it goes like this:

In the document, if it is relevant for the enterprise, the number of persons who have not yet turned 21, women, loaded with duties in harmful conditions, is highlighted in a special column or line. The list of contingents subject to periodic medical examinations, the sample of which is formed by the OT specialist, is developed in full accordance with the provisions of Order 302n.

All documents containing information about the medical examinations of the company's employees are stored in its archives. The duration during which they gather dust there is at least three years.

Periodic medical examinations, like preliminary ones, are the most important events. Their main purpose is to preserve the health of workers, and sometimes life, to secure the passage of activities at their enterprise.

The purpose of the event is to establish whether a person is suitable for the work he performs, or for the conditions in which he will work. It also includes the timely and appropriate medical procedures for occupational ailments, the prevention of accidents.

The entire burden of responsibility regarding organizational moments conducting medical examinations, their financing, is assigned to the employer. If he fails established by law procedures, administrative responsibility is inevitable.

Preliminary and periodic medical examinations are one of the most important measures aimed at preserving the life and health of employees in the course of their work. Their goal is to establish the suitability of a person for the work performed, or the conditions in which they will have to work, to carry out the prevention of occupational diseases in a timely manner and to prevent accidents.

Attention! Responsibility for organizing and financing mandatory medical examinations lies with the employer, who, in case of failure to comply with the established procedure, may be held administratively liable.

According to article 213 Labor Code of the Russian Federation, workers engaged in heavy work and at work with harmful and (or) dangerous working conditions(including underground works, as well as work related to traffic), undergo mandatory preliminary (when applying for a job) and periodic medical examinations.

Another category of persons undergoing mandatory preliminary examination are employees Food Industry, Catering trade, plumbing, medical organizations and children's institutions.

A medical examination is an event regulated by law, associated with the execution of mandatory documentation.

One of the documents that should be developed in preparation for medical examinations is list of contingent of workers subject to preliminary and periodic medical examination. It's local normative act organization, which contains information about the professions (positions) of employees who are required to undergo medical examinations.

Its form is not approved by law, clause 20 of Order No. 302n dated April 12, 2011 “On Approval of Lists of Harmful and (or) Hazardous Production Factors and Works, During the Performance of Which Mandatory Preliminary and Periodic Medical Examinations (Examinations) are Conducted…” (hereinafter Order No. 302n) stipulates only what mandatory data is indicated in it.

And so, in the contingent of workers subject to preliminary and periodic medical examinations, the following are indicated:

1. the name of the profession (position) of the employee according to the staffing table.

Above, we examined which employees are subject to preliminary and periodic medical examinations.

Important! Employees under the age of 21 undergo periodic examinations annually. Therefore, if you have positions/professions in which persons under the age of 21 are employed, also do not forget to include them in the list.

I also draw your attention to the fact that not only the main employees, but also part-time workers are subject to medical examinations.

2. name of the harmful production factor.

Recall that in Appendix 1 to Order No. 302n, harmful factors are given, under the influence of which an employee must undergo a medical examination, in Appendix 2 - types of work during which employees must also undergo a medical examination.

Note! harmful production factor, is established based on the results of certification of workplaces in terms of working conditions (since 2014, the special assessment working conditions), as well as

As a result of laboratory studies and tests obtained in the framework of control and supervision activities,

Production laboratory control,

Using operational, technological and other documentation for machines, mechanisms, equipment, raw materials and materials used by the employer in the implementation of production activities.

In addition to the mandatory information provided for by Order No. 302n, you can include other information (name of the unit, number of employees in the organization, number of employees employed in jobs with harmful working conditions). The appendix contains several forms of the list of the contingent of persons subject to preliminary and periodic medical examination.

The list of contingents is developed and approved once, before any changes in the organization (reorganization, commissioning of new jobs, improvement of working conditions). Name lists based on the contingent will be developed annually.

Since 01/01/2012, the procedure for coordinating contingents and name lists with the bodies of Rospotrebnadzor is not provided, while the employer is obliged, within 10 days from the date of approval of the list of contingents, to send it to the territorial body of the federal executive body authorized to implement the federal state sanitary- epidemiological surveillance at the actual location of the employer. Thus, you can personally transfer the list of contingents to Rospotrebnadzor, while on your copy the representative of Rospotrebnadzor must mark that he received one copy, or send it by registered mail. In this case, the letter is sent with a notification, and the notification is kept by you as confirmation that you have fulfilled the requirements of Order No. 302n.

In conclusion, I would like to remind you that documents about periodic medical examinations must be kept in the organization for 3 years (p. 691, "List of standard documents generated in the activities of state committees, ministries, departments and other institutions, organizations, enterprises, indicating the periods of storage" (approved by the Main Archive of the USSR on August 15, 1988) (ed. from 07/31/2007)).

S. Burlakova

Option 1

APPROVE:

Supervisor
OOO "____________________"

A.A. Ivanov

"___" ____________ 201_

Subdivision

Profession/

job title

Harmful production

factor

№ item according to the Order of the Ministry of Health and Social Development of the Russian Federation dated April 12, 2011 No. 302n

Periodicity

Developed by: occupational safety specialist

Agreed:

Option 2

List of the contingent of persons subject to preliminary and periodic medical examination (examination)

APPROVE:

Supervisor
OOO "____________________"

A.A. Ivanov

"___" ____________ 201_

Total number of employees: ______________________________

Of which women ______ __________________ _ __ _ _________________

Number of employees in harmful conditions: people_________________

Of these, women: ______________________ _____________ _ people _______________

Of these, persons under the age of 21 :____ _____________ people _____________

Name of position, profession

Name of a dangerous or harmful production factor

Number of employees

Inspection frequency

Cipher by order