Is it necessary to register the seal of an individual entrepreneur in the tax office?

Do I need to register the seal of an individual entrepreneur with the tax service? Every entrepreneur asks himself this question. An individual entrepreneur in the course of his activity faces numerous difficulties. Organizational issues relate to almost all aspects of work.

What is a print for?

If you are registered as an individual entrepreneur, then you must decide for yourself whether you need a seal, since the laws of the Russian Federation do not provide for its mandatory presence. Any individual entrepreneur can work without printing, documents do not have to be certified by it, especially if your activity involves the presence of a cash register and you do not provide services to the public. However, the presence of this attribute will greatly facilitate your work.

In what cases can printing be useful:

• documents acquire solidity;
• you do not need to constantly explain its absence;
• protection of documents certified by a seal against forgery;
• if you do not have a cash register and you use strict reporting forms, then the presence of a stamp is a prerequisite;
• some companies refuse to work with individual entrepreneurs who do not have a seal;
• you have employees for whom you make entries in the work book.

If an individual entrepreneur does not have a seal and an employee of the Federal Tax Service does not accept your documents, then the businessman needs to file a complaint, since his refusal is unfounded. Difficulties due to the lack of a seal may also arise when registering an account with a commercial bank. Contact another branch to open an account if a bank specialist refuses you this service. You can do without a stamp even when withdrawing cash from a checkbook. In this case, the bank puts a mark "without seal".

An individual entrepreneur can work without a stamp, but its presence will greatly facilitate activities and increase the degree of trust of partners and customers. It is better to take care of the design of the stamp in advance, so as not to do it in a hurry if necessary. You do not have to use it all the time, you can make it for a single occasion.

What are the clearance requirements?

If you still decide to order a print, then you need to contact a specialized company that manufactures stamps. For this, the individual entrepreneur must provide the following package of documents: a passport and an identification code, a certificate of registration of an individual entrepreneur. As a rule, the seal is made within a few days. The entrepreneur himself or another person with a certified power of attorney can pick it up personally.

The design of the official seal has certain requirements. It should contain the following information:

1. The abbreviation IP - this will prove your attitude towards economic entities, since you are the owner of a small business.
2. Surname, name and patronymic of an individual entrepreneur that will show your activities to partners and clients as a legal and open business.
3. The registration number (OGRNIP) on the stamp will enable anyone to check the registration information with the Federal Tax Service.
4. An individual taxpayer number is the main tax criterion that indicates the legality of your activity and responsibility to customers.

In no case should the seal contain a double-headed eagle, since it is depicted only on the stamps of state institutions. When ordering a stamp, an individual entrepreneur may put forward requirements for its design: you can ask for a drawing or your own logo to be applied to the stamp, but such a procedure will cost a little more.

In addition to the official seal, an individual entrepreneur can order stamps. They are used to work with internal documents and contain the inscriptions "Paid", "For documents", "Cancelled". Their presence will significantly reduce the time when processing documents or contracts.

As for the likelihood of a fake print, there is no 100% guarantee. Even stamp registration cannot rule out falsification. Therefore, the best way to protect yourself is to use certain shades of ink, a complex pattern, or apply your own logo.

Why register a seal?

If, however, an individual entrepreneur nevertheless decided to issue his own stamp, now he is faced with the question of whether the IP seal needs to be registered with the Federal Tax Service. In this regard, the state has not yet signed laws and regulations requiring registration. And this can be called an omission.

The imprint is put on accounting documents, forms of strict reporting, payment orders. There may be cases when registering an IP seal will help resolve conflicts and even facts of fraud in favor of a businessman.

For example, an individual entrepreneur appears in court as a victim, becoming a victim of fraud by an entrepreneur or company. The scammers submitted to the court a forged document certified by the IP seal. But the state cannot trace the appearance of a stamp if, for example, an individual entrepreneur has not registered it. This is beneficial for fraudsters, since the individual entrepreneur will have to prove his case even in the case of showing a genuine seal and comparing it with an impression on a document, since the state does not have information about all issued stamps. If it is formalized with the necessary documents in the relevant governing body, then the situation that has arisen is win-win for the individual entrepreneur.

Registration of seals is not carried out by any state bodies, therefore their registration is purely an initiative of an individual entrepreneur. As we have already noted, the presence of a stamp and its registration with the relevant authorities is not mandatory, but it will help facilitate your activities and not lose orders and customer confidence.

An individual entrepreneur may have several seals. Even if the entrepreneur decides to change it, it is not at all necessary to submit sketches of the new props to the state body. The procedure for registering a stamp is not mandatory, so if you think that this will protect you from falsification of documents, then you are mistaken. Registration will help you resolve disputable and conflict situations, but you will not be able to avoid falsification of documents.

How is the registration?

Officially, the Federal Tax Service does not keep records of seals, so the decision to register them is voluntary. But the tax service still has a register of stamps, which contains:

• information about the details of the IP seal;
• the date of its manufacture or destruction;
• print sample;
• IP signature sample.

If an individual entrepreneur has expressed a desire to register a stamp, then for this he must contact the Federal Tax Service.

A businessman needs to apply for a seal, provide identification documents, as well as a copy of the registration document and make an impression of his own stamp.

To register a stamp, an employee of the tax service starts a registry file, where all current changes will be recorded in the future, and assigns a serial number to the requisite.

In addition to the Tax Service, the seal must be registered with the following authorities:

1. Registration Chamber.
2. Department of the Interior.
3. Chamber of Commerce and Industry.
4. Register of the manufacturer.

As you can see, the IP does not require any complicated steps to register the seal. In addition, the procedure occurs solely at the request of the entrepreneur himself. If you think that in this way you will secure your business and activities from outside interference, then you should apply for a stamp in all relevant authorities.

As a registered individual entrepreneur, you have the right to have a seal, which you can register with the Federal Tax Service if you wish. The cost of its manufacture is low, so it is better for a businessman to have his own stamp when organizing his activities so as not to fall for the bait of scammers and, if necessary, resolve conflict situations.