Open air organization

Necessary information for future organizers of open air.

Let's start Open-air is a kind of outdoor parties. Nowadays, these parties are gaining momentum and are becoming increasingly popular. After all, this is outdoor recreation that accompanies outdoor activities and, of course, dancing! But the main question arises how to make sure that your party goes flawlessly? How to organize such an event outside the city? What are the nuances in preparing the event? We will help you find the right answers to these and many other questions.

If this is your first experience of holding parties of this format, then it is not reasonable to think about a huge number of people. Open-air of 200-300 people for the first time is more than feasible

Where should you start?

open air concept. Determine for yourself the main goal - why open-air will be held and what will be its "chip", how you can attract people. After all, ordinary dances under the moon have long been practiced among young people and they are not particularly surprised by something like that. People are interested in all sorts of themed parties that differ in format from similar events, you also need to decide on the musical format. because the choice, artists, venue, and the budget in the end will depend on this.

Party Plan. The next step is to draw up a plan for the Open-air, if possible with a full consideration of the time of the event: the time for preparing the site, placing and setting up equipment, what time the artists will arrive, how long their program is, the time of the DJ's sets, etc. This will streamline the process of preparing for open air, but of course there may be situations in which you can slightly deviate from this plan.

Building a business model . Next, it is worth developing a business plan reflecting both your costs and further possible profit from the services that you are going to provide during the event. Next, we determine the price of tickets, the cost of your services and make a menu of drinks and food. Do not forget to also write down expenditure items: administration kickbacks, security salaries, purchase or rental of sound equipment, etc. The main thing is to do it as accurately and completely as possible.

Site selection

One of the most important things when organizing a party is choosing the right venue for the event. Remember the main thing is to accommodate the planned number of guests, transport arrived, organize a place for the stage and, most importantly, the dance floor, separate several recreation areas. The best option is a place near the reservoirs. Venue selected? - Wonderful! Now the most difficult step ... to coordinate the planned with the administration. Moreover, it is necessary to knock out the written permission of the mayor or municipality. On the basis of this decision, the doors of the police, fire service and doctors should open before you. Must, but not required There is an option - contacting security agencies, but this is already paid for by you.

Open air technical support

Probably the most important thing. Provide the event with decent sound and lighting equipment. You have two options: either rent the equipment, or buy it for permanent use if you are seriously fired up with the organization of "street" parties constantly. The first option is not bad because the complex technical part is performed by professionals, so you will not touch the equipment and will be busy only with organizational activities. The second option is beneficial for people who are engaged in open all the time.

Sound. In a good way, the “quantity” of sound for street parties is calculated by the number of people using a simple formula “20-30 W x 1 person.” After simple calculations, you can make a choice of equipment. If the party is held in the amount of about 100 people, then a few kilowatts should be enough. If this is a larger party, then both sound and equipment need an order of magnitude more powerful. Also, do not forget about the riders of the invited persons, it is worth discussing in advance what equipment they need. It is worth clarifying which models of turntables will be used by DJs, etc.

Light. It all depends, of course, only on your imagination. In general, all lighting equipment can be divided into several types: flood, scanning, full rotation. Do not forget about special effects: smoke machine, foam, etc.

Scene. Performing DJs and artists will benefit better on stage. Since the party is taking place outdoors, be sure to protect yourself from the rain. The sound system does not like dampness, so it is worth considering waterproof capes.

Nuances with nutrition

Keep in mind that if you plan to sell food prepared on the spot, you need a person who has a license for this activity. Everything is the same with the sale of alcohol - a license is required.

Perhaps, many people have often heard such a word as open-air lately. Translated literally, the expression means "outdoor party". Such events are gaining more and more popularity, and there are a number of specific reasons for that. After all, you see, it's very cool to go out of town - to the beach or to the forest, as part of a large and friendly company, to dance and have fun all night. And if you are planning a birthday or wedding party, then the decision to hold it outdoors will be ideal. Often for such parties stage inflatable canopies are needed, especially when it comes to a holiday for a child. Therefore, inflatable canopies can be purchased inexpensively today without any problems and be sure that your party will be a great success.

1. If you do not have experience in holding this kind of parties, then it is better not to take on a large project right away. Instead, you should start with small parties, during which you will be able to work out all the moments of an organizational nature and try out different guest management schemes. Remember, it's risky to take on a party with several hundred guests.

2. When the decision to hold open-air has already been firmly made, you should proceed to the next stage, which, in turn, includes three more: the concept, plan and business model of the event. The first moment means a clear decision about why the party will be held at all, what is its highlight and how people will be attracted. The second point is also very important, meaning that the whole event is thought through literally to the smallest detail, including temporary ones. And, finally, the third point, which will be relevant only for that profitable event. Here it is necessary to calculate all expenses and incomes so as not to remain at a loss.

3. Another equally important stage is the choice of a place, a platform for a party. This should be implemented taking into account the number of guests and their cars. Speaking of large-scale events, here we should also leave separate places for the stage, the dance floor, places for active and passive types of recreation. Ideal - if there is a reservoir nearby. When the site has already been selected, it is necessary to coordinate the planned open-air with the administration. And do it in accordance with all legal requirements.

4. The main position in terms of organizing open-air is, perhaps, technical support. After all, what kind of party is held without loud sound, bright lights and unforgettable special effects? The implementation of this stage is not an easy task and a very responsible one. By and large, there are only two options here: hire a company that specializes in the rental of such equipment, or rent / purchase everything you need if you plan to regularly hold such events.

5. Entertainment is an integral part of any party, especially open-air. This is not only about providing an opportunity to play badminton or cut yourself in computer games - this will work only with a home party. For a more large-scale event, something a rank more presentable is required in the form of professional artists, musicians, DJs and presenters.

6. Another important point that should not be forgotten is nutrition. No one will stay at a party for too long if there is no food. And drinks. Here the legal aspect rises again: a license is required, even if we are talking about ordinary chocolate bars. What can we say about alcohol. To lose sight of this means to admit poor-quality organization of the event.

Conducting open-air is not an easy mission and requires a lot of effort, patience and dedication. But satisfied and grateful guests will surely make up for all this. After all, someone is simply born to be an entertainer of this kind of parties. And let your open-air be unforgettable!

Open Air is an open-air cultural event that can involve a huge number of people in this event. Professional training and holding Open Air is only possible for the team that has repeatedly held these events of various levels and complexity.

The organization of open air is directly related not only to city holidays and folk festivals, but also to closed corporate parties with team building elements.

CONCEPT agency is ready to hold an event of any format and with any number of participants:

Celebrations of a closed type in the open air;

Private corporate parties for the team;

Holidays in the air with an organic number of visitors;

Parties with free entry.

In order for a cultural event in the Open Air format to take place at the highest level, all organizational aspects that are within our competence will be carefully studied, worked out and prepared. The only thing that will be out of control at this large-scale event is the weather.

Features of Open Air Events
If we talk about the advantages of large open-air parties, the venue of the event itself remains an indisputable fact. After all, the natural infrastructure will be the best decoration in this case (a sea beach, a beautiful park, a coastal strip of a lake or river, etc.).

Since the holding of this event is not limited to the walls of the institution, there is no need to take care of ventilation or air conditioning.

Parties in the Open Air format provide an opportunity to decorate the holiday with an original pyrotechnic or laser show. The territorial space will allow organizing various mini-events, competitions, show programs, sports grounds, attractions and other entertainment within the framework of one event.

Before starting the organization of Open Air, it is important to obtain the necessary permits for holding a large-scale event from the administration of the city or region, as well as from the sanitary services. In order for this party to be of high quality and without problems, organizational skills are needed. This includes the meeting and resettlement of artists, musicians, DJs. Taking care of their moving and food, installation of sound equipment and much more.

If holding large-scale open-air actions is related to a children's holiday, festival or rally, then this event should resemble a fabulous journey with various competitions and performances. If we are talking about a corporate party, such an event may have elements of team building, which will strengthen relationships within the team.

Wacken Open Air (W:O:A)- the world's largest metal music festival, held annually in the small town of Wacken, in northern Germany. Wacken is the most important and most popular gathering of metalheads from all over the world. In 2006, the number of visitors to this event exceeded 60,000.

The festival was first held in 1990, with the participation of local little-known bands, but every year the popularity grew and by 1998 Wacken became a European and then a world-class festival.

Wacken Open Air is held in early August each year and lasts for three days. Four stages are set up on which over 70 different groups perform.

open air This is an outdoor event. It does not take much effort to explain the popularity of various open airs around the world. Still, there are few people among us who do not like fresh air, the sun, communication, great music and dancing.

But to organize a real open air is not an easy task. Maybe that's why he did not immediately take root in Russia? Although they liked to organize festivals in the eighties, usually it all came down to a simple scenario: a dozen amateur rock bands played the same type of tunes, and after that letters and souvenirs were handed out. Well, that energy that charges the masses, which is inherent in a true open air, was not in sight.

Open air (Open air)

The first rock festival, reminiscent of modern open air in spirit, is considered by many to be Rock-Panorama-1986, which took place in Podolsk. And even though this festival was held on the summer stage of the park, it is important at least that this is the first experience of holding a real open air in Russia. Then recognized stars of Russian rock performed in Podolsk: DDT, Zoo, Nautilus Pompilius. Later, fans of electronic music fell in love with open airs. Well, now lovers of all musical styles have realized that there is an open air for everyone.

Today, "outdoor events" are loved in different parts of Russia. The scale of open air can be very different: from a corporate party to a huge festival. The only thing that remains in common is fresh air and a great time.

To hold a large-scale open air, it usually takes hard work, for which it is time to give medals, as well as a lot of patience and optimism. First of all, you need to get a lot of different permits: from the police, from the administration, from firefighters and the sanitary and epidemiological station. It is necessary to find a suitable venue and prepare the stage (there is an unspoken rule: the more people are expected, the higher the stage). It is necessary to agree with lighting and sound engineers, prepare the dance floor and tents in case of rain, do not forget about projection screens and, finally, find decent security so that all this preparatory work does not go to waste before the festival starts. And then pray that it doesn't rain. Although the organizers usually have a “plan B” prepared in advance in case of rain, weather whims can negate all the charm of open air.

Yes, preparing and holding open air is a troublesome business. But at the same time, of course, it is profitable, and it will remain profitable for many years to come. Why is easy to explain. Yes, simply because so many people love the sun and fresh air, communication and entertainment, music and dancing ...
Additionally

Brief checklist for organizing an open air event

Open air is an event organized in the open air. Over the years, this format has become increasingly popular, as it allows those present to truly relax and get a sea of ​​emotions. In addition, space not limited the area of ​​the premises, which means that additional opportunities open up for the organizers.

When should you choose the open air format?

Not all activities will fit into the open air concept, so it is always necessary to weigh everything "pros and cons" before organizing a similar format. Open air is used when it is necessary to create a relaxed, informal and friendly atmosphere. Recently it has been used for:

• festivals;
• insta picnics;
• corporate events;
• celebrations, etc.

That is, scope of events organized in the open air can be different - from small celebrations for a narrow circle of people, to concerts for several thousand guests.

Event plan

The first thing to think about when developing an event plan is concept.

What will be so special about your open air that will make people buy tickets without thinking? Of course, if you need to organize a corporate party or a birthday where sales are out of the question, everything is much simpler. But if you ventured to a festival or a concert, you should think carefully! As an example of a well-chosen concept, one can cite "Courage Bazaar". Each time, the organizers offer not only to come to their flea market, but also to eat, dance and just have a good time. The chosen concept helps them in their further actions - developing the program, choosing entertainment, menus, etc.

• create a budget;
• choose a location;
• determine the date and time of the event;
• think over where the food courts, stages, toilets will be;
• to invite artists, leading;
• determine the cost of tickets and additional services;
• be sure to find security and a medical station in case you need help;
• etc.

Attention! Think of a plan "B" in case of rain.

If the event is small, find out if it will be possible reschedule the event into the room. In the case of a large-scale festival or concert, make sure that there are enough tents and personnel to quickly protect equipment, food and products from water. Often, when the weather worsens, the organizers distribute raincoats to people. This is exactly what they do, for example, at the now popular festival Atlas Weekend.

Choice of location and technical support

We recommend paying special attention to the location! You need to think about the number of guests that will attend your event, and build on this when site selection. It must have sufficient space to accommodate all participants, as well as the installation of stages, photo zones, product sales points, etc. In addition, there should be parking for cars near the venue.

Well, perhaps the most important part - technical equipment. Providing sound, lighting equipment and special effects is a task that is difficult for a beginner to cope with. In this case, the best option would be, which will provide in rental equipment and monitor the quality of her work at the event. If outdoor activities are something you want to do all the time, you should consider buying all the necessary equipment and hiring a team of technical specialists.

Make sure you have enough lighting in the evening.

Stationary lights can be installed on the site - this will simplify the task of the organizer. If there are no lights, check availability of sockets. If they are not available, you will need to rent a generator to connect electricity.

Open air food

When organizing a corporate party or a birthday party in the open air, you can order catering and discuss the menu with the client, taking into account his preferences. At an open air festival or concert, you need to carefully choose companies and people who will sell food to visitors. They must have a license to sell food or alcohol, as well as medical books. Otherwise, you may get in trouble with the police.

And, of course, a few words about protection. Firstly she is needed! Especially if a large number of open air visitors are expected. Secondly x, it must be professional! Often, the owners of the location can recommend you a company that provides security for other events that were organized on the site earlier. It may be worth listening to positive recommendations, because this way you will be sure that the guards are working, and not relaxing with visitors.

In conclusion, let's say that open air is one of the most popular formats at the moment. The organization of such events requires maximum professionalism - you need to take into account specifics of work outdoors, a variety of unforeseen circumstances and much more. Therefore, we hope that our small checklist will help you avoid unnecessary trouble, and your event will be held at its best.

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